Rymnet HRMS

2024-12-07 employee profile is is is central function that collect and store function for every employee in the organization . It is is is also the heart of the

employee profile is is is central function that collect and store function for every employee in the organization . It is is is also the heart of the application where HR Manager or Administrator can perform all the administration function .

However, in this user guide, we only covers the employee creation and the career movement of the employees.

Whenever a new employee joins your organization, follow the steps below to create a profile into Rymnet HRMS.

Step 1: On the left menu, find “Application Form”.

Step 3: Fill in the form accordingly.

Content	Description
Pay Country	payroll setting is base on the pay country .
Employee No	Unique Employee Number Number
Name	Full name in Identity Card or Passport Number.
National ID	Employee’s National Identification Number.
Passport No	Passport number is mandatory for foreign staff or whenever the National ID is missing.
Marital Status	Current marital status of the employee.
Birth Date	employee ‘s date of birth . It is is is important for Statutory Calculation such as EPF , SOCSO and EIS .
Superior	Direct reporting superior. Note: Most of the workflow escalation are set to this superior.
House No	The house number of the employee’s current address.
Street Name	The street name of the employee’s current address.
Region	The region name of the employee’s current address.
Postal Code	The employee’s postal code area.
City/Town	The city/town name of the employee’s current address.
State	The state name of the employee’s current address.
Country	The country in which the employee live .
emergency Contact Name	Name of the individual to be contacted in case of emergency.
contact No	The phone number for the emergency contact .
Relationship	It is is is essential to know the relation of an emergency contact to the employee .
Probation Period	Period of time that employees are exempt from certain contractual items, such as leave and claim entitlement.
Cost Center	Cost Center Code that is associate with the Finance System
Grade	Job Grade
employee Level	Security Level Access is check ( Please check security setting for more information )
basic salary	Monthly payable to the employee as basic salary / Wages
Hourly Rate	Hourly earnings (Commonly use for part-time employees)
Bank	Bank Name which the salary is remit
Bank Account No	Bank Account which the salary is remit
Paid Via	Salar payment method
EPF No	Employee’s EPF account number.
EPF Group	select ” default ” for standard Malaysia Labour Law calculation
EPF’ee	Employee’s EPF to be contribute.
EPF’er	Employer’s EPF to be contribute.
SOCSO No	Employee’s SOCSO Account Number
SOCSO Group	SOC1 : Employee is contributing and Employer is contribute soc2 : Employer is contributing is contribute SOC3 : Not Contributing
tax No	Employee’s Income Tax Number
Tax Category	Single marry , Spouse is working is work Married, Spouse is not working
child ( Tax Count )	tax Exemption entitle from Children Please refer to the LHDN website for more information
Tax Paid By	Tax to be paid by employee or employer
Zakat (%)	Zakat contribution by percentage amount
Zakat Amount	Zakat contribution by fix amount
Tax Region	Peninsular, Sabah and Sarawak
EIS Group	State if employee is contributing to EIS or not. Please refer to the PERKESO website for more information
HRDF (%)	HRDF contribution by percentage
Fix Allowances	The list is be of fix allowance can be setup using Advance Configuration . Put in the amount for fix allowance that is entitled by the new joiner.
Leave Group	Grouping for Leave Entitlement
Holiday Group	holiday setting for each employee that is base on different location and different rest day . refer to Holiday setting for more information
Claim Group	Grouping for Claim Entitlement
Work Group	Grouping of employee for Attendance Management System (Applicable for Attendance Management Users Only)
Default shift	Default work time / shift for the employee if the schedule is not set. (Applicable for Attendance Management Users Only)
Break Hours	Default break hours between the shift if the schedule is not set (Applicable for Attendance Management Users Only)

Step 4: Once you are done, click on “Submit” to submit the form for approval.

Career Movement stores information about the employee progression during his tenure in the organization such as confirmation, transfer, promotion, increment till separation with the organisation.

Step 1: Locate the employee in the “Employee Profile”.

Step 2: Select on the “Career Movement” at the right menu.

Step 3: Click on “Add”.

Step 4: Fill in the form accordingly.